Emails, along with texting, IMing and face-timing, have slowly but progressively been anchoring themselves as the standard way for communications for our current and future generations. But just because these forms of communicating can be so informal and open to a “whatever goes” policy doesn’t mean that all situations merit this informal stance. As such, it is always important for every individual to know the basics of how to politely or professionally write or answer an email as not to unwillingly antagonize the recipient.
If you have been dealing with emails for a while, chances are you already know this information, either because you’ve research it or because you’ve been the recipient of bad email etiquette. This simple tutorial is aimed to people that have had limited use of email and want to know the basic concepts.
Email Providers:
There are tons of email providers on the Internet, some of the major companies that offer a free service are
Gmail,
Yahoo!,
Hotmail, and
AOL. To use a service from either company you must sign up and create a free account which in turn grants you the email privileges as well as other functionalities. Many sites and organizations also provide their clients or employees with access to a “personal” email accounts. Usually designated for uses related to the company or organizations, they tend to be more limited that their free counterparts. Some of these places include Universities, different types of Work Places and Institutions.
Information Manager Applications:
Two of the most known information manager platforms are
Microsoft Outlook and
Mozilla Thunderbird. Both can be “match” to your personal email accounts and directly manage the email flow from one convenient place without the need to individually enter each website for those who have more than one email account. Outlook comes as part of the Microsoft Office Suite and aside from managing emails, it can also manage multiple calendars, contacts and tasks. Thunderbird can be downloaded for free from the Mozilla web page and considered as a
cross-platform email and news client. Thunderbird can be personalized through add-ons and theme selection.
Parts of the Email: